CHURCH CONSTITUTION

ARTICLE III – DOCTRINAL STATEMENT

Believing the Bible to be the inspired, infallible Word of God and the final source of authority in matters of faith, principle and practice (II Timothy 3:16-17), we abide by the following statements of faith:

SECTION 1. HOLY SCRIPTURES

We believe in the Scriptures of the Old and New Testaments (66 books) as verbally inspired of God, inerrant in the original writings, and of supreme and final authority in faith and life (II Timothy 3:16-17; II Peter 1:20-21; John 10:35; Matthew 5:18).

SECTION 2. HOLY TRINITY

We believe in one Triune God, eternally existing in three persons; Father, Son and Holy Spirit; co-eternal in being, co-identical in nature, and co-equal in power and glory, all having the same attributes and perfections (Genesis 1:1, 1:26, 11:7; Deuteronomy 6:4; Isaiah 6:8; Matthew 28:19-20; John 17:1-5; Acts 5:3-4; II Corinthians 13:14; Hebrews 1:8; I Corinthians 8:6; I John 5:7; Isaiah 45:22).

SECTION 3. JESUS CHRIST

We believe that Jesus Christ, the Eternal Word, is the only begotten Son of God who, retaining His divine nature became a man. He lived a sinless life so that He might be the perfect Redeemer for mankind. . We believe that He was conceived by the Holy Spirit, born of the Virgin Mary, and is the true God-Man. . We believe in His vicarious (on behalf of others) and substitutionary (in place of others) atonement for the penalty of man’s sin. . We believe in His bodily resurrection for our justification, His ascension into heaven, and His personal, pretribulational and premillennial return. . We believe that Jesus Christ is at the right hand of the Father as the believer’s advocate, intercessor, and mediator (John 1:1,14, 3:16; Galatians 4:4; II Corinthians 5:21; I Peter 1:19; Matthew 1; Luke 2; Philippians 2; I Peter 3:18; I Peter 2:24; I Corinthians 15:4; Acts 1:11; I John 2:1).

SECTION 4. HOLY SPIRIT

We believe that the Holy Spirit is a divine person, the third Person of the blessed Trinity, co-equal with the Father and the Son. Relative to the world, the Holy Spirit restrains sin, convicts of sin and reproves of righteousness and judgment (II Thessalonians 2:6-7; John 16:8-11). Relative to the believer, He regenerates, indwells (I Corinthians 6:19-20), seals (Ephesians 1:13-14), fills (Ephesians 5:18), guides and illuminates (John 14:26), quickens (Romans 8:11), and sanctifies (Titus 3:5-6).

SECTION 5. SATAN

We believe that Satan or the Devil is a personal being who is the enemy of God, Christ, the angels, and all mankind (Job 1:6,7; Matthew 4:1-11, 13:19,39; Luke 4:1-13; John 13:2; Acts 5:3; II Corinthians 11:3,14; Revelation 20:10).

SECTION 6. MAN

• Creation. We believe that the Scriptures clearly and emphatically show that man was the result of the immediate, special, creative and formative act of God, thus denying any theory of evolution. He was created in the image of God as a tripartite being with body, soul, and spirit (Genesis 1:1, 26, 27, 2:7; Colossians 1:16, 17; I Thessalonians 5:23; Hebrews 4:12).
• Fall of Man. We believe that man, in the person of the first Adam, was created in innocence. But by voluntary transgression he sinned, thus plunging the whole human race into condemnation and death so that all mankind is born in sin and shapen in iniquity. We become practicing sinners with the first expression of personal choice, not only by nature but also by choice, and so we are without excuse before God (Romans 5:10-19; Ephesians 2:1-3; Genesis 3:1-24, 5:1-4).
• Nature of Sin. We believe that sin originated in the angelic world through Satan (Isaiah 14:12-17; Ezekiel 28:11-19) and, in the human realm, through Adam (I Corinthians 15:21-22). Sin means to miss the mark or deviate from the norm, and man has deviated from God’s norm. . We believe that sin is threefold: an act – the transgression of God’s Holy Law (Romans 3:23); a principle — hostility toward God (Romans 8:7); and a state — absence of righteousness and holiness (Romans 3:10).
• Human Sexuality. As a wonderful gift from God, sexual intimacy is to be expressed between one man and one woman within the commitment and love of a marital relationship. (Genesis 2:24-25; Proverbs 5:18; I Corinthians 7:5; I Thessalonians 4:3-5: Hebrews 13:4) Therefore, we believe that any other form of sexual intimacy is both immoral and a perversion of God’s perfect gift. (Leviticus 18:1-30; Proverbs 6:32: I Corinthians 6:18; Romans 1:26-27)

SECTION 7. SALVATION

• We believe that man is saved by the grace of God through faith in the sacrificial death and blood atonement of Jesus Christ. He died for our sins, according to the Scriptures, as a representative and substitutionary sacrific
• All who believe in Christ as the Son of God, receive Him as Savior, and confess Him as Lord are justified on the basis of His shed blood (John 1:12; Romans 3:25, 10:9-11; I Corinthians 15:3,4; Ephesians 1:7, 2:8-9; I Peter 1:18-19; 2:24).
• We believe that all the redeemed, once saved, are kept by God’s power and are thus secure in Christ forever. It is the privilege of believers to rejoice in the assurance of their salvation through the testimony of God’s Wor
• The Scriptures clearly forbid the use of the Christian liberty as an occasion to the flesh (John 3:16, 5:24, 6:37-40, 10:27-30; Romans 8:1,38,39; 13:13-14; I Corinthians 1:4-8; Galatians 5:13; Ephesians 4:30; Philippians 1:6; II Timothy 1:12; Titus 2:11-14; Hebrews 7:25; I Peter 1:5).

SECTION 8. SECOND COMING

We believe in the “Blessed Hope”: the personal (bodily and visible), pretribulational, premillennial, and imminent return of our Lord Jesus Christ for His redeemed ones; and in His subsequent return to earth with His saints to establish His millennial kingdom (Zechariah 14:4-11; Acts 1:11; I Thessalonians 1:10, 4:13-18; Titus 2:13; Revelation 19:11-16, 20:1-6).

SECTION 9. THE ETERNAL STATE

• We believe in the bodily resurrection of all men: the saved to eternal life, and the unsaved to judgment and everlasting punishment (Matthew 25:46; John 5:28-29; 11:25-26; Revelation 20:4-6, 12-15; 21:8).
• We believe that the souls of the redeemed, at death, are absent from the body and present with the Lord, where in conscious bliss they await the first resurrection (Rapture). Then spirit, soul, and body are reunited to appear at the Judgment Seat of Christ, to be glorified forever with the Lord (Luke 23:43; I Corinthians 3:13-15; II Corinthians 5:8, 10; Philippians 1:23, 3:21; I Thessalonians 4:16, 17; Revelation 20:4-6).
• We believe that the souls of unbelievers, after death, remain in conscious torment until the second resurrection, when the reunited spirit, soul, and body shall appear at the Great White Throne Judgment, and shall be cast into the lake of fire – not to be annihilated, but to suffer everlasting, conscious punishment (Matthew 25:41-46; Mark 9:43-48; Luke 16:19-26; II Thessalonians 1:7-9; Jude 7; Revelation 20:11-15).

SECTION 10. THE CHURCH

• Body of Christ. We believe that the Church, the body and espoused bride of Christ, its Head, is a spiritual organism composed of all believers who have been born again by the Spirit of God and baptized by Him into the body of Christ (I Corinthians 12:12-14; Ephesians 1:22-23, 5:23-27).
• Local Church. We believe that a local Church is a congregation of baptized believers, associated by a covenant of faith and fellowship of the Gospel. The local church observes the ordinances of Christ, is governed by His laws, and exercises the gifts, rights and privileges invested in it by His Word. It has the absolute right of self-government by the Holy Spirit. It is answerable only to Christ. In all matters of membership, policy, discipline and benevolence, the will of the local church is final (Acts 2:41-42; I Corinthians 11:2; Ephesians 1:22-23; 5:23-29; II Timothy 3:16,17; Colossians 1:18).
• Church and State. We believe that the state has the responsibility to punish evildoers, to praise them that do well, and to protect those under its God-given authority. We believe that the Church is to be in subjection to the powers of the state in all areas wherein the state’s authority is derived from God, as contained in His Word, the Bible. . We believe in the separation of Church and state to the extent that the state shall make no law respecting an establishment of religion or prohibiting the free exercise thereof (Matthew 22:21; Romans 13:1; I Peter 2:13-14).
• Church Ordinances. We believe that there are two Church ordinances: Baptism and the Lord’s Supper.

• Baptism. We believe that the Lord Jesus established the ordinance of baptism as a single immersion in the name of the Father, Son, and Holy Spirit. The purpose of baptism is for believers to give public testimony of their faith in Christ and to identify with Him in obedience of faith. It sets forth, in a beautiful and solemn way, our faith in a crucified, buried, and risen Savior. Baptism has nothing whatever to do with a person’s possessing salvation because we are saved by faith in Christ’s finished work of redemption. Water baptism is an outward sign of an inward grace. This ordinance shall be administered by the Pastor or another person approved by the Pastor or the Official Board (Matthew 3:13-17; 28:19-20; Acts 8:35-38; Romans 6:3-5).
• Lord’s Supper. We believe that the Lord Jesus established the Lord’s Supper to commemorate His death until he comes again in the joy and fellowship of the future millennial kingdom. . We believe that this ordinance should be observed regularly, preferably on the Lord’s Day. Since it is the Lord’s Supper, none who are His shall be prevented from participating; however, the Pastor shall frequently state the scriptural admonitions for participation. This ordinance shall be administered by the Pastor and Deacons or other persons designated by the Pastor or the Official Board (Matthew 26:26-30; Acts 20:7; I Corinthians 11:23-32).

SECTION 11. SEPARATION AND SERVICE

• We believe that all the saved should live so as not to bring reproach upon their Savior and Lor
• Separation from all religious apostasy, and all sinful pleasure, practices and associations is commanded by God (Romans 12:1-2, 14:13; II Corinthians 5:17, 6:14, 7:1; II Timothy 3:1-5; I John 2:15-17; II John 9-11).
• We believe that it is the obligation of the saved to witness by life and by word to the truths of Holy Scriptures; to intercede for others in prayer; and to proclaim the Gospel, insofar as it is possible, to all the world (Matthew 28:19-20; Philippians 1:27; I Thessalonians 5:17; I Timothy 2:1; Mark 16:15; Acts 1:8; II Corinthians 5:11-20).

ARTICLE V – GOVERNMENT

The government of this assembly, known as Cross Lanes Bible Church, is vested in Christ, “the Head of the Church,” and (in submission to Him) in theSenior Pastor and the Official Board, in close cooperation with the members of CLBC (Acts 6, I Timothy 3, Titus 1). The Senior Pastor will hereinafter be indicated by the term “Pastor”.

SECTION 1. CHURCH LEADERSHIP

The legal officers of Cross Lanes Bible Church shall consist of a. the Pastor, Chairman of the Official Board, Clerk, Treasurer, Trustees, and other officers as may be deemed necessary by the Official Board. All officers and deacons, except the Pastor and the Pastoral Staff, shall have been members of CLBC for a period of at least six months.

SECTION 2. OFFICIAL BOARD

• The Official Board of CLBC shall consist of the Pastor, the pastoral staff (Article V, Section 4), Deacons, and Treasurer. The voting members of this Board shall be the Pastor and Deacons; the remaining members shall have an advisory roll
• When without a Pastor, the Official Board may appoint an Interim Pastor, who will assume the Pastor’s vote until a new Pastor is installed

• A deacon shall be selected by the Pastor to chair the Official Board or the chairman may be selected by a majority vote of the Official Board.
• The Official Board, under the direction of the Pastor, shall be responsible for the spiritual leadership of CLBC. The Official Board is expected to set the example in fostering the spiritual growth of the people and in providing assistance with special material needs within the congregation.
• The Official Board, under the direction of the Pastor, will manage the financial and business affairs of CLBC. The Official Board, after general discussion, may dismiss non-voting members to conduct voting on confidential or personnel matters.
• The Official Board shall meet regularly at least every other month. Special meetings of the Official Board may be called any time by the Pastor, the Chairman of the Official Board, or a majority of the voting members of the Official Board

• A sixty-six percent (66%) majority of the voting members of the Official Board constitutes a quorum at any Official Board Meeting (with the exception of selection of a Pastor per Section 3.d.) Minutes, excluding personnel matters, shall be made available in a timely manner to CLBC members upon request.
• Removal of Official Board members. In the case of accusations against any Official Board member, the remaining members of the Official Board shall convene with the accused at which time the matters involved will be presented and the accused will be given opportunity to answer for himself

• He shall be allowed witnesses of his choice to defend against the accusations brought against him. If after prayer and consultation a mutual understanding and plan of action cannot be reached regarding the accusation, then the Official Board may remove the accused member by a seventy-five percent (75%) affirmative vote of the entire voting Official Boar
• If the Official Board votes to remove a member, that member may, at his choosing, elect to request that his case be presented to the congregation at a duly called special meeting

• At that time the congregation may vote to reverse the action of the Official Board.

SECTION 3. THE PASTOR

• The Pastor shall have the general oversight of the spiritual life, regular services, and ministration of the ordinances of CLBC. He shall be an ex-officio member of all boards and committees connected with CLBC or any of its organizations. He shall conscientiously perform such duties as may be arranged between the membership and himself.
• The Pastor may choose to delegate responsibility for oversight or performance of specific pastoral functions to the Assistant Pastors. Therefore, as applicable, responsibilities identified with “the Pastor” in this constitution may be carried out by the Assistant Pastors.
• The Scriptures generally use the terms “Pastor,” “Bishop,” and “Elder” interchangeably for the office of Pastor. In this constitution, these terms are represented by the single designation of “Pastor” (Acts 20:17-32; I Timothy 3:1-7; Titus 1:5-9).
• Selection of the Pastor. When the Church is without a Pastor, the Official Board shall appoint a Pulpit Committee to seek out a candidate for that office

• The Pulpit Committee and the Official Board shall collaborate throughout the process. The Pulpit Committee shall present its recommendation to the Official Board
• After adequate due process, the Official Board shall vote to recommend the candidate for Pastor to the congregation. A seventy-five percent (75%) affirmative vote by the Official Board shall be required to recommend the candidate for Pastor to the congregation. For this vote, a quorum is defined as seventy-five percent (75%) of the voting membership of the Official Boar
• Absentee Ballots by voting members of the Official Board shall be allowed for this vote

• Upon recommendation by the Official Board, the candidate shall be invited to be examined by the congregation. Notification of a special meeting to vote whether to extend a call to the candidate for Pastor shall be made at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the meetin
• Voting shall be by secret ballot, and a seventy-five percent (75%) affirmative vote cast by the eligible voting members of the congregation shall be required to extend a call. The Pastor shall be called for an indeterminate term.
• Termination of the Pastor’s tenure

• The Pastor shall give CLBC a written notice not less than sixty days prior to the date he intends to terminate his tenure with CLBC or the Pastor may be recommended for dismissal by a seventy-five percent (75%) affirmative vote of the entire Official Board. This recommendation must be announced at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the special meeting called to consider this action. Following a congregational vote to dismiss the Pastor, he shall be given a notice of not less than sixty days (whenever practical). Actual severance of the relationship may occur at any time within the sixty days as long as an arrangement can be worked out that shall impose no hardship on either the Pastor or CLBC.

SECTION 4. PASTORAL STAFF

• The Pastoral Staff shall include, but not be limited to the Pastor, any Assistant Pastors, the Administrator of Cross Lanes Christian School, and other positions as may be deemed necessary by the Official Board.
• Candidates for the pastoral staff (except for the Pastor – see ARTICLE V, section 3.d) shall be recommended by the Senior Pastor, based on scriptural (Acts 20:17-32; I Timothy 3:1-7; Titus 1:5-9) and practical qualifications, and invited to be examined by the Official Board and the congregation. Recommendation by the Official Board to the congregation of a candidate to the pastoral staff must be announced at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the special meeting called to consider this action. Voting shall be by secret ballot, and approved by a majority of affirmative votes cast by the eligible voting members of the congregation shall be required to extend a call. Pastoral staff shall be called for an indeterminate term.
• The title of “Pastor” and other pastoral rights and responsibilities shall be conferred by the Official Board.
• Termination of a Pastoral Staff member. A Pastoral Staff member may be terminated by a majority vote of the Official Board.

SECTION 5. DEACONS

• The Deacons shall be responsible for the serving of the Lord’s Supper and for performing other ministries as directed by the Pastoral Staff.
• A Deacon candidate must meet the scriptural qualifications (I Timothy 3:8-13; Acts 6:3) and be recommended by the Deacon Nominating Committee consisting of the Pastor and others appointed by the Official Board

• Candidates receiving the highest number of votes at the annual business meeting are elected to fill all vacancies. A full term shall be three years. If a vacancy is created by a deacon not serving a full term for any reason, that vacancy shall be filled by the first runner-up candidate from the prior election. A Deacon whose term of office has expired shall not be re-elected for a period of at least one year.
• There shall be an adequate number of Deacons to perform the functions of the office, but not fewer than six Deacons shall serve on the Official Board

• No more than twenty-five percent (25%) of the deacons (or their spouses) may receive full-time compensation from the ministries of Cross Lanes Bible Church.

SECTION 6. TREASURER

• The Treasurer shall be appointed by the Official Board for a period of one year, the term of office to begin with CLBC fiscal year. The Treasurer shall be a member of the Finance Committee
• Duties of the Treasurer include the oversight for all funds intended for church support, missions, and CLBC ministries. He shall be responsible for ensuring an accurate accounting of all receipts and disbursements, and the preparation of monthly reports for the Official Board

• He shall also be responsible for an independent Certified Public Account (CPA) financial statement review or audit of the financial records of the church ministries, as may be requested by the Official Board

• The purpose of these efforts is to maintain the confidence of the members and the integrity of the financial records. When a vacancy does occur the Official Board shall appoint a person to fill the unexpired term. The holder of this office may be reappointed.

SECTION 7. TRUSTEES

Three Trustees shall be appointed by the Official Board for an indeterminate term of office. They are responsible for representing the Cross Lanes Bible Church in legal matters with respect to Church properties. The replacement of Trustees shall be approved by the Official Board and properly recorded with the Kanawha County Clerk.

SECTION 8. CHURCH CLERK

The Church Clerk shall be appointed by the Official Board for a period of one year, the term of office to begin with the fiscal year. Duties of the Clerk are to keep the minutes of the proceedings of CLBC, maintain a register of all members of CLBC, write letters of dismissal and transfer, and perform such other particular duties as may be prescribed by the Official Board. When a vacancy does occur the Official Board shall appoint a person to fill the unexpired term. The holder of this office may be reappointed.

SECTION 9. AFFIRMATION

• The positions in ARTICLE V shall be filled by members of CLBC and they shall be required to subscribe to the doctrinal statement of this constitution (Article III). Refusal to do so will cause their tenure to cease.
• Any person in a responsible position should abstain from all appearances of evil, holding as their standards of separation I Thessalonians 5:22, II Corinthians 6:14-17 and Colossians 3:17.
• If any such person demonstrates chronic negligence in fulfilling their official duties, including attending pertinent meetings, their office or position may be considered vacant. Filling of said vacancy will be at the discretion of the affected leadership.

ARTICLE VI – FINANCES

SECTION 1. FISCAL YEAR

The fiscal year of CLBC shall be set by the Official Board.

SECTION 2. METHODS OF FINANCE

The ministries and programs of CLBC shall be supported according to biblical principles. All methods must be approved by the Official Board as being in harmony with these principles.

SECTION 3. CLBC BUDGET

• An operating budget shall be prepared each year by the Finance Committee under the direction of the Official Board, and presented to the membership for approval at the Annual Meeting

• The proposed budget will be made available to any CLBC member the two weeks prior to the Annual Meetin
• Detailed disclosure of specific line items will be made available to any CLBC member upon their request.
• The Official Board shall not proceed with any matter involving unbudgeted expenditures beyond a limit set by a congregational vote; or budgeted expenditures exceeding 10% of any budgeted category, without obtaining the approval of the membership.

SECTION 4. CLCS BUDGET

An operating budget shall be prepared each year by the CLCS Board and presented to the CLBC Official Board for approval within the first 90 days of the school year. The CLCS Board shall not proceed with any matter involving expenditures exceeding 10% of any budgeted category without obtaining the approval of the CLBC Official Board.

ARTICLE VII – MISSIONS

It shall be the policy of CLBC to support only missionary efforts known to be in hearty agreement with our doctrinal statement, in both philosophy and practice. A missionary budget shall be prepared each year by the Official Board and presented to the membership for approval at the annual meeting.

ARTICLE VIII – COMMITTEES, BOARDS, AND ORGANIZATIONS

SECTION 1. COMMITTEES

Committees shall be appointed by the Pastor in cooperation with the Official Board. The Membership Caring Committee, the Discipline Committee, the Deacon Nominating Committee, the Finance Committee, and the Pulpit Committee exist as constitutionally ordained bodies. Any other committee shall be authorized by the Official Board. All committees shall function as an adjunct to the Official Board for purposes of management and efficiency.

SECTION 2. BOARDS

The Cross Lanes Christian School Board shall be comprised of the school administrator, the Pastor, at least one Deacon, and as many appointed members of CLBC as are deemed necessary by the Official Board. Appointed members shall serve staggered terms of three years and may not serve consecutive full terms without sitting out one year.  When one or more vacancies occur, the appointed School Board members shall recommend candidates to the Pastor and School Administrator.  The Pastor and School Administrator shall collaborate to consider those candidates along with others they may deem qualified.  Their recommendation shall then be presented to the Official Board for approval. The CLCS Board shall function within its own constituted authority and be accountable to the Official Board of CLBC.

All other boards shall be approved by the Official Board.

SECTION 3. ORGANIZATIONS

All organizations shall be approved by the Official Board.

ARTICLE IX – MEETINGS

SECTION 1. ANNUAL BUSINESS MEETING

This meeting shall occur on a date determined by the Official Board, which shall be no later than four weeks after the beginning of the fiscal year. The Official Board shall prepare an agenda of reports and items of business.

SECTION 2. SPECIAL MEETINGS

Special meetings of the congregation may be called by the Pastor or by a majority of the Official Board. Notification of a special meeting must be given at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the special meeting called. Such meetings shall be confined to the purpose for which they are called.

SECTION 3. QUORUM

Thirty-three percent (33%) of the eligible voting membership of CLBC shall constitute a quorum at any congregational meeting. If a quorum is not present, the Official Board may call a second meeting, designating a lesser number as a quorum. Unless stipulated otherwise in this constitution, a majority of the members present shall be required to pass any motion.

SECTION 4. ABSENTEE BALLOTS

Absentee ballots will be made available to eligible voting members who legitimately cannot attend any scheduled business meeting. Absentee ballots must be filled out in person, by the voting member, at the church office, during regular office hours. Absentee ballots will be made available up to two weeks prior to the scheduled business meeting.

SECTION 5. REGULAR SERVICES

CLBC shall meet on the first day of the week for the worship of God, the proclamation of the Gospel of salvation, and the teaching of biblical truth. During the week, provision shall be made for the members to participate in one or more church-sponsored assemblies for prayer, Bible study, or outreach.

ARTICLE X – PROPERTIES

All property, both real estate and chattel, held in the name of CROSS LANES BIBLE CHURCH shall be owned by the congregation, and administered by the Official Board. Trustees shall represent CLBC in matters involving properties.
All proposed purchases of real estate by this church shall be recommended by the Official Board. Notification of a special meeting involving property shall be made at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the meeting. Voting shall be by secret ballot, and a sixty-six percent (66%) affirmative vote cast by the eligible voting members of the congregation shall be required to approve any action involving property.

ARTICLE XI – DISSOLUTION

In the event of dissolution of Cross Lanes Bible Church, all properties (or equity in all properties), both real estate and chattel, shall be distributed to another Christian organization(s) of similar biblical persuasion. Notification of a special meeting involving dissolution shall be made at two Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the meeting. Voting shall be by secret ballot, and a sixty-six percent (66%) affirmative vote cast by the eligible voting members of the congregation shall be required to approve any action involving property.

ARTICLE XII – AMENDMENT AND REPEAL

This Constitution, apart from the fundamental truths of Scripture, may be altered, amended, annulled or a new constitution adopted at any annual or special meeting by a sixty-six percent (66%) affirmative vote cast by the eligible voting members. Notification of a special meeting involving the intent to alter, amend, annul, or adopt a new constitution shall be made at three Sunday morning services at least one week apart with the last notice occurring one week prior to the day of the meeting when the proposed changes shall be presented and acted upon. Copies of all proposed changes will be readily available when the initial announcement is made and the Official Board shall designate persons to meet with the church members to review the proposed changes and respond to inquiries.